2024 Visit Panama City Beach IRONMAN 70.3 Gulf Coast

IRONMAN VILLAGE LOCATION:

• Edgewater Conference Center: 11212 Front Beach Rd., Panama City Beach, FL 32407

IRONMAN VILLAGE DATES & TIMES:

• Thursday, May 9th, 2024,   2:00 PM - 6:00 PM
• Friday, May 10th, 2024,       9:00 AM - 4:00 PM
• NO RACE DAY EXPO

LOAD-IN & LOAD-OUT DATES & TIMES:

Exhibitor Load-In Window: Wednesday, May 8th, 11:00 AM – 4:00 PM OR Thursday morning, May 9th, 9:00 AM - 1:00 PM

• Please let me know which load-in window you would be using for load-in
• If utilizing the Thursday option, ensure you are 'Show-Ready' for our 2 PM start.
• Exhibitors cannot load in at any other time unless acquiring special approval from IRONMAN.

Exhibitor Load-Out Window: Friday, May 10th, 4:00 PM – 7:00 PM.

• There is no race day expo at the Edgewater Conference Center. All exhibitors must finish loading their items by 7:00 PM on Friday, May 10th.

PRE-RACE SHIPPING INFORMATION: ​

Shipping Address: 

'IRONMAN 70.3 Gulf Coast' - Panama City Beach Senior Center

423 Lyndell Lane; Panama City Beach, FL, 32407

• You must LABEL your items: ‘Company Name – IRONMAN 70.3 Gulf Coast - EXPO BOOTH.’
• Any materials not intended for the IRONMAN Village must be packaged and labeled separately. (Example – sending materials for both village and athlete bags)​

Shipping Window:  Monday, May 6th – Wednesday, May 8th from 9:00 AM - 3:00 PM

• We cannot guarantee someone will be present to receive the product delivered outside of this window.​

RETURN SHIPPING INFORMATION:

• Return Shipments must be palletized, labeled, wrapped, and scheduled for pickup on Saturday, May 11th, between 8:00 AM – 12:00 PM.
• The above shipping address becomes a vacant parking lot once the IRONMAN Staff leaves at 3:00 PM.
• If not picked up on time, the product will be left unattended and unsecured in the empty parking lot.

IRONMAN 70.3 GULF COAST SPECIFIC ITEMS:

• Event Schedule – No race day expo will be offered at this year’s event. Unless your activation requires a race day component rental return post-event) you will be required to load out on Friday evening.
• The Edgewater Beach Resort is also the location for the Swim Start, Swim Finish, Transition, and Finish Line. The finish area is located less than 1/2 mile from the IRONMAN Village.
• TABLE COVERING: Bring a table covering to fit an 8’ table.
• ELECTRIC NEEDS: Confirm your electrical needs by Friday, April 24th. On-site requests for power cannot always be accommodated.
• ONE BRAND PER 10x10: It is required that only one single brand can be represented within each 10’x10’ booth. For example, TIMEX may only bring TIMEX products to their 10x10 space, and they cannot get a different brand unless they purchase an additional 10x10 booth space. Let me know if you have any questions before arriving on-site to activate.
• PERMITS: If you plan on selling products at your booth, you must charge a local sales tax of 6.5%. I will have a tax form for you upon arrival. Please make sure to obtain proper tax identification. The city also imposes a 1% sales tax instead of federal taxes. I will provide the documentation, and you must send a check to cover this post-event.
• TENT RENTAL: Vendors can rent an unbranded black 10x10 tent and frame. The cost of renting a tent is $250 for the duration of the IRONMAN Village. In addition to the tent, weights will also be provided—additional on-site requests: tables, chairs, tent, and power will be accompanied by rental fees.
• A 10’x 10′ booth comes with one (1) 6′ table and two (2) chairs. Booth payment is nonrefundable. *One brand per 10x10 space.

PARKING INFORMATION:

• For free, exhibitors can park next to the IRONMAN Village at the Edgewater Conference Center parking lot. Multiple parking lots will be available within a ¼ mile of the Race Day IRONMAN Village.

EVENT SCHEDULE ITEMS:

Athlete Briefings:

• Thursday, May 9th, at 3:00 PM & 5:00 PM
• Friday, May 10th, at 10:00 AM, 1:00 PM, & 3:00 PM

Mandatory Bike Check-In: 

• Friday, May 10th from 10:00 AM – 5:00 PM

ACTIVATION LEAD CONTACT INFORMATION:

• Name: David Ziebart
• Email: David.Ziebart@IRONMAN.com
• Mobile: (352)-459-7109